There are three main features of CommitteeHub:

Be sure to check out our first article on setting up CommitteeHub and inviting your members if you haven't done so already.

Discussion Topics

Creating a new topic in the resident application

  1. Click the CommitteeHub section of the application

  2. Select Topics

  3. Click Add New Topic

Creating a new topic in the admin portal

  1. In the admin portal, navigate to CommitteeHub > Active Topics.

  2. In the top right-hand corner, click Add New Topic

  3. Input a title and any required attachment(s) by clicking Upload Files to Attach

  4. Select the General type for a normal discussion, or Voting to give members the option to select from predefined choices.

  5. Click Submit

Viewing and Contributing to Topic

Once submitted the topic will be live on the admin panel and resident application (where only committee members will be able to view it). To learn more about inviting Committee Members into the platform, please see this article.

Resident Application

CommitteeHub_Topics.gif
  1. Navigate to CommitteeHub > Topics

  2. Select the topic

Admin Panel

  1. In the admin portal, navigate to CommitteeHub > Active Topics

  2. Click Enter Discussion on the topic of your choice

Generating Reports

Reports are a useful way to present discussion or voting results to other stakeholders or during committee meetings.

To generate a report for a discussion topic:

  1. In the admin portal, navigate to CommitteeHub > Active Topics

  2. Click Enter Discussion on the topic of your choice

  3. At the top right, click Generate Report

  4. Select Download PDF

Resident Requests

Residents can send direct requests to their committee through the resident application. This is done under the Requests tab. Committee members can view, update and respond to these requests in the CommitteeHub tab:

Mobile Application

  1. In the mobile application, navigate to CommitteeHub > Resident Requests

  2. You can view active and denied requests by using the tabs up the top of the page

  3. To update the status, click Update Status and select the appropriate status

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Admin Panel

Resident requests can also be updated in the admin panel

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Invoice Approvals

Creating an Invoice Approval Post

Site admins can upload invoices to CommitteeHub for approval. Admins can notify committee members of new invoices and place expiry dates on voting.

  1. In the admin portal, navigate to CommitteeHub > Invoice Approvals.

  2. In the top right-hand corner, click Add Invoice

  3. Input a title and description

  4. Set an expiry date (this is when people are no longer able to vote)

  5. any required attachment(s) by clicking Upload Files to Attach

  6. (Note: you can upload multiple invoices by clicking the "Upload a File Here" section again once the first file has been uploaded)

  7. You can select who exactly sees this post using permission controls.

  8. Click Submit

Committee members will now be able to vote and approve these invoices through the new CommitteeHub section of the resident's application. This way, committee members don’t need to become admins to access these features.

Further Options

Using the three dots to the right of an invoice post, you can:

  • Edit the details of the post

  • Manually re-open or close the post

  • View a PDF report, and then select Download PDF to save it to your computer

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